Title
BID REVIEW - PURCHASE OF ONE ASPHALT POTHOLE HOT MIX TRAILER
COUNCIL STRATEGIC INITIATIVE ADDRESSED:
Improve transportation systems
CITY ATTORNEY REVIEW: N/A
SUMMARY STATEMENT:
The 2011/2012 Equipment Reserve budget includes funding for the purchases of an asphalt Paver ($40,738) and asphalt Sealmaster Aggregate Spreader ($24,980) for street maintenance. Street staff determined that these two pieces of equipment are not necessary and the funds would be better used on an Asphalt Pothole Hot Mix Trailer (hot box). Utilizing the funds previously allocated to the Paver and Spreader provides sufficient funds to purchase the asphalt hot box. This equipment is used to make effective and permanent asphalt repairs under all weather conditions. It allows transport of hot or cold asphalt pre-mix material and road oils at controlled heating temperatures. It also has the tools necessary for a one or two person crew, increasing efficiency in the street maintenance program.
Asphalt hot box trailers were evaluated and demonstrated in the field to determine which unit would best meet the work requirements. The specifications for this unit were based on the results of the evaluations and field demonstrations.
The bid opening was held on Monday February 13, 2012 at 1:30 PM. Bids were received from two vendors.
Vendor Total bid (including recommended options and sales tax)
Sahlberg Equipment $56,160
Enviro-Clean Equipment $68,958
Amount Budgeted: $64,980
Each bid was examined and it was determined that both bids did meet all aspects of the specifications, with Sahlberg Equipment submitting the lowest responsible bid. The Sahlberg Equipment unit was one of the units evaluated, and determined that it will perform the necessary asphalt maintenance work.
Purchase of this equipment complies with competitive bidding requirements and the City of Longview Purchasing Policy.
FINANCIAL SUMMARY:
This purchase...
Click here for full text