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MN 16-0357
| 1 | | | Minutes | COUNCIL MINUTES, NOVEMBER 17, 2016 | | |
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16-4636
| 1 | | | Agenda Item | PUBLIC HEARING: PROPOSED 2017 - 2018 BIENNIAL BUDGET AND 2017 - 2021 CAPITAL IMPROVEMENT PLAN (CIP)
COUNCIL STRATEGIC INITIATIVE ADDRESSED:
Continue effective financial management of the City.
CITY ATTORNEY REVIEW: REQUIRED
SUMMARY STATEMENT:
RCW 35A.34.110 requires cities to conduct a formal public hearing on the proposed biennial budget. Copies of the Biennial Budget and 2017 - 2021 Capital Improvement Plan have been made available to Council and to members of the public. A staff presentation on the 2017 - 2018 Biennial Budget and 2017 - 2021 Capital Improvement Plan will be presented at the public hearing on December 8, 2016. In addition, an electronic copy of the 2017 - 2018 Biennial Budget presentation is posted on the City's website. Public Hearing Notices on the 2017 - 2018 Preliminary Biennial Budget and 2017 - 2021 Capital Improvement Plan were published on November 25, 2016 and December 2, 2016.
The 2017 - 2018 Biennial Budget can be accessed at:
http://www.mylongview.com/Modules/ShowDocument.aspx?documentid=2838
RECOMMENDED ACTION:
Hold public heari | | |
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16-4638
| 1 | | | Agenda Item | NEIGHBORHOOD PARK GRANT RECOMMENDATION
COUNCIL STRATEGIC INITIATIVE ADDRESSED:
Council Initiative: Address Quality of Place
CITY ATTORNEY REVIEW: N/A
SUMMARY STATEMENT:
The Neighborhood Park Grant Program is a capital program (budgeted in the capital projects fund) initiated by the City Council as a means of giving community groups the opportunity to improve and invest in their parks, and the city the ability to stretch its capital funds. Annually since 1997 the parks and recreation board has evaluated applications from neighborhood and community groups, sports organizations, service clubs, and individuals wishing to invest in a project within the park system. The board’s recommendations are then presented to the council for final approval.
In July, the department solicited for applications for the remaining $10,500 that was remaining in the program. The only application received was from the Friends of Longview as a resubmission of their earlier grant for the Shay Locomotive Lighting Project. Previously, the Parks and | approved | Pass |
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16-4639
| 1 | | | Agenda Item | NEIGHBORHOOD PARK GRANT POLICY
COUNCIL STRATEGIC INITIATIVE ADDRESSED:
Council Initiative: Address Quality of Place Issues
CITY ATTORNEY REVIEW: REQUIRED
SUMMARY STATEMENT:
The Neighborhood Park Grant Program was created in 1997 as a way to allow those wishing to invest in projects within the park system a way to do so while allowing the City to stretch capital funds. The Parks and Recreation Advisory Board is tasked to evaluate and recommend projects for funding to City Council. Over the years, there have been questions that arise as to what is and is not available or allowable for funding. The Advisory Board has worked with staff to establish policies and procedures for considering future applications for the Neighborhood Park Grant Program.
RECOMMENDED ACTION:
Motion to direct the City Attorney to draft a resolution approving the Neighborhood Park Grant Policy for council consideration.
STAFF CONTACT:
Jennifer Wills, Director Parks and Recreation | approved | Pass |
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16-4635
| 1 | | | Agenda Item | ORDINANCE NO. 3331: AMENDING THE 2015-2016 BIENNIAL BUDGET (SECOND READING)
COUNCIL INITIATIVE ADDRESSED:
Continued effective financial management.
CITY ATTORNEY REVIEW: Required
SUMMARY STATEMENT:
The subject ordinance has been prepared to amend the 2015-2016 biennial budget to authorize expenditures unforeseen at the time the 2015-2016 biennial budget was adopted. This amendment affects the Public Safety Fund in the 2015-2016 biennial budget. Budget amendment ordinances require two readings before Council. This evening's reading of Ordinance No. 3331 represents the second reading.
Expenditure required: $300,000.00
Amount budgeted: $0
Appropriation required: $300,000.00
RECOMMENDED ACTION:
Motion to adopt Ordinance No. 3331.
STAFF CONTACT:
Kurt Sacha, Finance Director and Assistant City Manager
David Campbell, City Manager | approved | Pass |
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OR 16 3333
| 1 | | ORDINANCE NO. 3333 ADOPTING UPDATES TO THE MUNICIPAL CODE REGARDING THE SITING OF WIRELESS FACILITIES | Ordinance | ORDINANCE NO. 3333 ADOPTING UPDATES TO THE MUNICIPAL CODE REGARDING THE SITING OF WIRELESS FACILITIES | adopted | Pass |
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16-4632
| 1 | | | Agenda Item | RESOLUTION NO. 2198 - FINANCIAL MANAGEMENT POLICIES
COUNCIL INITIATIVE ADDRESSED:
Continue effective financial management
CITY ATTORNEY REVIEW: Required
SUMMARY STATEMENT:
Adequate reserve levels are a necessary component of the City’s overall financial management strategy and a key factor in external agencies’ measurement of the City’s financial strength. Because a fiscally sound city government is in the best interest of citizens of the City of Longview, Resolution No. 2198 and Attachment “A” - the Financial Management Policy Document are being recommended as the guiding management principles which are to be applied in the management of the City’s finances.
RECOMMENDED ACTION:
Motion to adopt Financial Management Policy Resolution No. 2198.
STAFF CONTACT:
Kurt Sacha, Finance Director and Assistant City Manager | approved | Pass |
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16-4615
| 1 | | | Agenda Item | RESOLUTION NO. 2220: APPROVING A NEW INTERLOCAL COOPERATION AGREEMENT CONCERNING THE SOUTHWEST WASHINGTON REGIONAL AIRPORT
COUNCIL INITIATIVE ADDRESSED:
Improve transportation systems.
CITY ATTORNEY REVIEW: Required
SUMMARY STATEMENT:
The current Southwest Washington Regional Interlocal Cooperation Agreement expires in early 2017. The attached resolution authorizes the city manager to execute a proposed extension of the agreement (also attached) that would terminate at the end of 2018. The two-year term and most of the other amendments to the agreement have been proposed by the Port of Longview as a condition of them remaining a party to the agreement along with the cities of Longview and Kelso and Cowlitz County.
The other proposed amendments include:
*changing from a five-member board to a four-member board, with one member for each party to the agreement and elimination of the ‘at large’ member; and
*fixed annual dollar contributions for management, operation, repairs, and improvements as identified from each of the parties in place | approved | Pass |
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16-4629
| 1 | | | Agenda Item | APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS
SUMMARY STATEMENT:
At the end of 2016, some terms on several City boards and commissions will expire or some members are resigning.
A committee of three Council members (Chet Makinster, Mike Wallin, and Don Jensen) reviewed applications and recommend the following appointments:
Downtown Advisory Committee:
JoAnn Maynard, reappointment to a three-year term that will expire 12/31/2019.
Lodging Tax Advisory Committee
Bill Marcum reappointed to a one-year term that will expire 12/31/2017.
Gian Morelli reappointed to a one-year term that will expire 12/31/2017.
Betty Wilson reappointed to a one-year term that will expire 12/31/2017.
Parks & Recreation Board:
Austi Baudro, reappointment to a 3-year term that will expire 12/31/2019.
Project Longview:
Gitta Makinster, reappointment to a 3-year term that will expire 12/31/2019.
Cam Hanna, reappointment to a 3-year term that will expire 12/31/2019.
Valerie Tinney, reappointment to a 3-year term that will expire 12/31/2019.
Bill Marcum, reap | approved | Pass |
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16-4634
| 1 | | | Agenda Item | APPROVAL OF CLAIMS
Based upon the authentication and certification of claims and demands against the city, prepared and signed by the City’s auditing officer, and in full reliance thereon, it is moved and seconded as shown in the minutes of this meeting that the following vouchers/warrants are approved for payment:
SECOND HALF NOVEMBER ACCOUNTS PAYABLE: $1,897,216.04
FIRST HALF NOVEMBER PAYROLL:
$8,620.86, checks no. 206773-206776
$680,514.27, direct deposits
$455,488.49, wire transfers
$1,144,623.62 Total
FIRST HALF DECEMBER ACCOUNTS PAYABLE: $964,374.23
SECOND HALF NOVEMBER PAYROLL:
$66,028.22, checks no. 206777-206793
$649,680.03, direct deposits
$831,904.65, wire transfers
$1,547,612.90 Total
STAFF CONTACT:
Kaylee Cody, City Clerk
John Baldwin, Fiscal Analyst
Jackie Rodgers, Human Resources Specialist | | |
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16-4633
| 1 | | | Agenda Item | LIABILITY CLAIMS/LAWSUITS
The claim(s)/lawsuit(s) listed below was/were received by the City. Where applicable, the claim(s)/lawsuit(s) have been/are being researched and/or reviewed by Washington Cities Insurance Authority (WCIA). The claim(s)/lawsuit(s) status is/are as follows:
NEW:
David Alexy, DOI: 11/25/2016. Claimant alleges costs incurred to clear blockage in sewer line.
Margaret Atkins, DOI: 09/22/2016. Claimant alleges injuries sustained as a result of a trip-and-fall over medic's bag placed on ground during emergency response.
Nathan Bopp, DOI: 10/12/2016. Claimant alleges that a city employee did not properly research the location of sewer lines on his property and he was given the approval to begin digging a trench. After digging began, sewer line was damaged and costs were incurred by claimant to repair the sewer line.
Eva Carrasco, DOI: 11/19/2016. Claimant alleges that a police officer damaged her vehicle's window during a traffic stop.
Jeffery Mahitka, DOI: 06/11/2016. Claimant alleges costs incurred to clear blockage in main sewer line.
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16-4631
| 1 | | NOMINATION OF JENNIFER WILLS TO THE TRANSPORTATION ALTERNATIVES PROGRAM RANKING COMMITTEE FOR THE SOUTHWEST WASHINGTON REGIONAL PLANNING ORGANIZATION | Agenda Item | NOMINATION OF JENNIFER WILLS TO THE TRANSPORTATION ALTERNATIVES PROGRAM RANKING COMMITTEE FOR THE SOUTHWEST WASHINGTON REGIONAL PLANNING ORGANIZATION | | |
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16-4630
| 1 | | | Liquor License | WASHINGTON STATE LIQUOR AND CANNABIS BOARD REQUESTS | | |
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