Title
AMENDMENT TO AGREEMENT FOR MANAGEMENT AND OPERATION OF THE MINT VALLEY RACQUET AND FITNESS COMPLEX
COUNCIL STRATEGIC INITIATIVE ADDRESSED:
Council Initiative: Address Quality of Place
CITY ATTORNEY REVIEW: REQUIRED
SUMMARY STATEMENT:
Attached is an amendment to the professional services agreement with Mr. Don Harlan for the management and operation of the Mint Valley Racquet and Fitness Complex. Consistent with the agreement that expired at the end of 2016, this would add a three year extension ending December 31, 2018.
Mr. Harlan has been providing these services for almost 20 years. Mr. Harlan’s business does have a City business license and is also liable for City business and occupation and sales taxes (all general fund revenues) and pays City utility charges. Prior to contracting with Mr. Harlan, the City had subsidized the facility’s operation by more than $30,000 per year.
The facility provides individual and group recreation opportunities for it racquet, walleyball, and fitness members and hosts outside tournaments, Southwest Washington high school tennis tournaments, as well as USTA junior tournaments drawing participants from as far away as Victoria BC and Idaho. Multiple USTA adult leagues use the facility throughout the year drawing hundreds of players from the Portland-Vancouver area. Generally speaking, users from outside the area create the usual visitor-related type of economic activity, although it would be impossible to calculate the precise impact of that.
It typically costs the City about $2,000 per year to maintain the facility (insurance and minor repairs). The capital budget for 2013 included $124,735.00 replacement of the metal roof and in 2017 included $311,084.90 replacement of the siding from the Building Replacement Fund.
RECOMMENDED ACTION:
Motion to authorize the City Manager to sign the attached Racquet Complex Agreement Amendment for the management and operation agreement on behalf of the City.