Title
FOOD AND BEVERAGE CONCESSION AGREEMENT
COUNCIL STRATEGIC INITIATIVE ADDRESSED: Address quality of place issues
CITY ATTORNEY REVIEW: REQUIRED
SUMMARY STATEMENT:
In 2013, the city council approved Resolution No. 2045 adopting policies for a food and beverage concession at Lake Sacajawea Park. The resolution included the purpose, expectations, responsibilities, and criteria for awarding a concession. A request for proposals for a food and beverage concessionaire was issued.
No proposals were submitted during the term allotted by the 2013 RFP. Subsequently, in February of 2014, the Parks and Recreation Department was contacted by a prospective mobile food vendor looking to sell shaved ice at Hemlock Plaza. Council directed staff to negotiate a concession agreement consistent with applicable ordinances and policies. An agreement was crafted for a trial concession and signed by the City Manager on behalf of the city.
The vendor ultimately was unable to operate last year due to mobile unit construction difficulty, and then unforeseen circumstances with business licensing and health department permitting. By the time the vendor was finally ready to provide service, the term of the permit had expired.
An ad-hoc committee consisting of department staff, park and recreation board, and council members, met earlier this year to discuss the possibility of once again issuing a RFP to provide food and beverage concessions at the lake. The original intent of the meeting was to review the results of 2014 and determine whether or not to move forward again with concessions for the public. Because there was no experience to evaluate from last year, the committee chose to reissue a RFP to determine if a concessionaire could be successful at the lake.
The city received only one proposal from the same vendor as last year. The committee reviewed the proposal and made some suggestions going forward to ensure the city would be able to provide the vendor service this su...
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